How to add a Microsoft 365 email account to Microsoft Outlook Desktop for Windows

TABLE OF CONTENTS

• Step 1: Open Microsoft Outlook
• Step 2: Open Account Settings
• Step 3: Enter Your Email Address
• Step 4: Enter Your Password
• Step 5: Complete Multi-Factor Authentication (if enabled)
• Step 6: Finish Setup
• Step 7: Start Using Your Email
• Tips:

Follow these simple steps to add your Microsoft 365 email account to the Outlook app on your Windows PC:

Step 1: Open Microsoft Outlook

• Launch the Microsoft Outlook desktop application on your Windows computer.

Step 2: Open Account Settings

• If this is your first time opening Outlook, you’ll be prompted to add an account automatically — skip to Step 3.
• Otherwise, click File in the top-left corner.
• Select Add Account.

Step 3: Enter Your Email Address

• In the pop-up window, type your full Microsoft 365 email address (e.g., yourname@yourcompany.com).
• Click Connect.

Step 4: Enter Your Password

• When prompted, enter your Microsoft 365 account password.
• Click Sign In or Next.

Step 5: Complete Multi-Factor Authentication (if enabled)

• If your organization uses Multi-Factor Authentication (MFA), follow the prompts to verify your identity (e.g., approve notification on your phone, enter a code).

Step 6: Finish Setup

• Once your account is verified, Outlook will configure your mailbox automatically.
• Click Done when the setup is complete.

Step 7: Start Using Your Email

• Outlook will begin syncing your emails, calendar, and contacts.
• You can now send and receive emails using your Microsoft 365 account.

Tips:

• If you experience issues with automatic setup, try selecting Advanced options and check Let me set up my account manually to enter server details manually.
• Make sure your computer is connected to the internet during setup.
• For best results, keep your Microsoft Outlook app updated with the latest version.